A major report to the General Manager outlining;
1. Details of what the incident was about and how it occurred
2. Details of who was interviewed, what information was obtained and any evidence collected.
3. Any flaws in the disciplinary inquiry conducted in regards to following the organisation’s dispute resolution processes or company procedures and policies.
4. Recommendation of a disciplinary outcome including details of the potential exposure to the organisation of taking a particular course of action and how this exposure can be minimised.
When evaluating the exposure the State and Federal jurisdictions must be considered.
this is the work place incident that we want to write the report about it , we need to use the australian law even if it happened in another country ( the writer can make up the rest of the story from his mind it doesnt have to be true ) but please make sure to use the Australian rules .
work incident :
– What? A letter was recently received from an Asian female employee working at the factory. The content of the letter alleged that she had been unfairly and discriminatorily treated by her new immediate supervisor at work.
– When and where ? It happened recently in Fine Hygienic group in Dubai.
– Who? The alleged supervisor joined the factory from another organization about two years ago. The employee has been working with the organization for close to seven years and has not made similar complaint in the past.
– Why? Among other things, the employee claimed that she has been, for the past two years, subject to racial and derogatory remarks by her new supervisor. It was also claimed that the working shifts of the employee had been materially altered to the alleged disadvantage of the employee.
Tips and hints to assist the writing of a FORMAL REPORT
As with any written piece, the basic sections of INTRODUCTION; BODY OF DISCUSSION and CONCLUSION remain the most important aspects of a written work.
o REPORTS are an objective piece of writing that do just that – they report on something that has been investigated. YOU do not have an opinion … there is no “I” or “we” in a Report until the RECOMMENDATIONS section where suggestions can be made.
o A report requires a level of analytical thinking.
o Reports may use graphics / photos/ graphs/ tables – if used they must be clearly and accurately numbered, titled and referenced.
o There are many different formats and some Reports require a number of different sections such as Title Page, Abstracts, a Contents list, Acknowledgements and so on.
Some good general rules for all writing to keep in mind:
“your reader knows nothing – so tell them”. Explain clearly,
RULE: If you make a statement always provide supporting evidence,
Always avoid generalisations.
Keep yourself out of the discussion –avoid first person (ie “I”).
Avoid American spelling – we are an Australian University. Set your spell check to default to ‘English – Australian’.
For Reports, you may use Dot –Points, but use them sparingly. They are not to be used to avoid good, sound discussion.
You may use Sub-Headings (make sure your Contents list reflects these)
Number your pages … the top right hand corner, or bottom right hand corner is best.
Footers are handy for quick reference of Paper or Author. Very brief and Right align.
Recommended format for an Assignment.
1: TITLE PAGE – and Author. Include the date of ‘publication’ (when did you write it). A word count should be included here if asked.
2: Executive Summary. The purpose is to provide at a glance the purpose of and outcomes of the Report …similar to an ABSTRACT for a journal article. The Exec summary should be concise, highlighting key content and main outcomes. Do this after your written work is completed , that way it will be accurate and concise. (approximately 200 words) Where word count is important, this is NOT included in the count.
3: Content List (do this last). Check numbering / page numbers are accurate to content.
4 Introduction (brief – and again, do it AFTER the body of your work has been written so that you are not promising something that is not delivered in your discussion): Introduce the Report – don’t discuss the Report.
i the nature / purpose of the Report (One good paragraph should be sufficient). This may include name and positions of the people interviewed; name / industry type / location of an organisation and what it does.
ii description of the project (brief). Explain what the project is about. What is it’s purpose? What are you trying to achieve? (a good paragraph should be sufficient).
iii A quick link (a line or two) to lead your reader into the BODY of the discussion.
5 Body of the Work Each section should follow the same principle of …. “Your reader knows nothing – explain”. This will ensure attention to detail. Make sure every claim or observation you make is backed with evidence /quotes – from your research / visit /interview. Avoid generalisations (very damaging and suggest you don’t really know, or have failed to consider your statements properly – loses marks quickly).
6 Conclusion: Pulls together the main points discovered during your investigation. What have you discovered? So four main points in your discussion suggests there could be at least 4 findings that are worthy of inclusion in this section. (there may be less or more) Do not introduce any new thoughts or ideas here. The Conclusion isn’t for discovery – it winds up your findings presented in the body of your work.
7 Recommendations: Be careful here – you are not an industry expert. You can only draw on your material that you have discovered and then developed in your discussion. Keep them realistic – and where possible support with interview evidence / theory / perspective to really demonstrate your understanding.
8 References and Citations ( including appendices / tables / diagrams etc). You must follow the Referencing style Chicago 17. Check your Library page for this source.
9 *** Personal Communication: Usually NOT referenced as it is not possible to validate, however it may be listed if an email or other correspondence was used. If required, put in-text citations into brackets in the body of your work (J. Snow, pers. communication August 12, 2019). It’s tedious – but it’s accurate!
Reference List – FOR YOUR ASSIGNMENT We prefer to see you reference your interviewee (with their position/role) at the TOP of your Reference list (eg: Snow, John. August 12th, 2019. Strategy Manager, Stark Enterprises. Personal Communication) – and then go into the natural abc order for the rest of your References.
Further tips ….. Avoid these:
the inclusion of careless, inaccurate, or conflicting data
the inclusion of outdated or irrelevant data
your own opinions that lack evidence to support.
unsupported data, conclusions and recommendations
careless presentation and lack of proof-reading
too much emphasis on appearance and not enough on content
missing or lack of in-text citation or references to the source of ideas or material
incorrect format of in-text citation and referencing.